CLIO AREA FIRE AUTHORITY
SPECIAL
MEETING MINUTES
JUNE 13, 2002
Meeting was called to order at 2:00pm
by Chairperson Tom Needham.
Members present:
Tom Needham, Tony McKerchie, Mike Zinn, Henry Jacobi,
Carmon Fox,
Verlin Morningstar, and Paul Luttenbacher.
Absent:
Duane Hammond, and Scott Preseau.
Also present:
Chief Jim Bronson.
Visitors/Comments not related to agenda:
Frank Kolinski, 6171 Scott Rd.
said he did not believe the agenda was proper.
Walter Benoit, 11490 Bray Rd. said when Tuesday's meeting
was adjourned the Board hadn't
answered a question on the floor.
Cindy Hicks, 9102 Genesee Rd. asked about a resolution,
and if the discussion with the Attorney
was verbal or in writing.
Tom Campbell,
11430 Colonial Woods Dr. spoke on
proper procedure for signing checks.
1. Budget/Audit Presentation, presented by Steve Kidd,
Lewis & Knopf:
Mike Zinn asked if
the payroll question was a new one.
Verlin Morningstar asked which page(s) represented the
budget figures.
Roger Hicks, 9102 Genesee Rd. asked who the Attorney was
for the Fire Authority, has the City
of
Clio paid their 1 mil yet, and if Mr. Kidd had altered the Fire
Authority Agreement
in any way.
Frank Kolinski, 6171 Scott Rd.
asked about undesignated funds, can the
Authority take in only
as much money as it needs, and
if excess has to be returned.
Walter Benoit, 11490 Bray Rd. asked about people signing
checks .
Cindy Hicks, said she thought the motion giving
permission to sign checks should be redone every
time the Board changes.
Charles Coe, 11243 Center Rd. said the Board has been
under attack, but has been forthright with
everything, and just came through the audit with shining colors.
Chuck Howe, 12413 Neff Rd. asked about interest earned on
bank accounts.
Phil Harrison, 2423 Wilson Rd. asked Mr. Kidd how long he had been the
Authority's accountant.
Myra Hobson, Clerk from Thetford Twp. requested a copy of
the audit for their auditors.
Frank Kolinski, spoke about the
checks saying a lot of trouble was created instead of just saying a
mistake was made
and we will correct it.
received copies.
The program is Quickbook, approximately $120.00 to purchase, and
$129.00 yearly fee, and that she would charge $40.00 per hour to do training.
Communications: Thank you from the Jacobi's.
Minutes:
Motion by T. McKerchie, seconded by V. Morningstar to approve the
minutes,
of 5/14/02. All ayes.
Treasurer’s Report:
Treasurer’s report was given by M. Johnson.
Motion by V. Morningstar, seconded by H. Jacobi to approve the Treasurer's
report. Roll call vote. All ayes.
Chief Report:
Presented by Chief Bronson.
1. Donations from Prestige, and Tradewinds to the smokehouse. Certificates of
Appreciation will be sent to them.
2. Presented a
grant from the Hundred Club, $7880 for pass alarms.
3. Presented
purchase request list.
4. Chief's Conference in July, Chief &
Asst. Chief would like to attend.
OLD BUSINESS:
None.
NEW BUSINESS:
1. Concerns about the
placement of Fire hydrants because some of them are underwater when
it rains. A letter will be sent to the
Drain Commission and Water & Waste to
address this problem.
2. A policy will be written
and presented at the next meeting concerning the signing of checks.
3. Purchase of bookkeeping
program, Quickbook. Motion by T. McKerchie, seconded
by V.
Morningstar to purchase the program and
allow for training, not to exceed $ 2,000.
Roll call vote. All ayes.
4. Chief's Conference. Motion
by M. Zinn, seconded by V. Morningstar to send Chief and Asst.
Chief to the conference in July. Cost to
come from training fund.
5. Purchase requests:
a. Pass alarms- $7880. A grant was received
for these, but must be purchased and paid for
before the monies will be distributed.
Motion by T. McKerchie, seconded by M. Zinn to
approve this purchase from acct. #
979. Roll call vote. All ayes.
b.
Bunker gear and reflective tape- $ 2560. Motion by H. Jacobi, seconded
by P. Luttenbacher
to approve these purchases from acct. #
978. Roll call vote. All ayes.
Motion by M. Zinn, seconded by V. Morningstar to pay the
bills in the amount of $ 28,340.52.
One bill for classes had to be voided and rewritten to
eliminate 1 person who could not attend.
which reduced the total by $ 155.00. Roll call vote. All
ayes.
1. Chairperson
Needham told the Board the flower fund needed to be replenished after the
meeting.
2. Motion by T.
Needham, seconded by P. Luttenbacher to move the $13,280 back into acct# 980
from acct#
956. It was paid from the wrong account and needs to be corrected. Roll call vote.
All ayes.
3. Motion to accept the audit as presented by M. Zinn,
seconded by H. Jacobi. Roll call vote.
All ayes.
Motion by T. McKerchie, seconded by V. Morningstar to
adjourn at 3:55pm. All ayes.
Recording Secretary