CLIO AREA LIBRARY BOARD MEETING

APRIL 9, 2003

 

The meeting was called to order at 5:30 p.m. by Vice President Carmon Fox.  Those also present were Sue Thomas, Sandra Vuillemot, Verlin Morningstar, Debora Turnbow, Brian Vuillemot, custodian, Pat Peterson, library representative, and Jack Tufford, guest.  Those absent Mike Zinn.

 

COMMUNICATIONS:  The check has been received from the United Way to pay for the book drop.  The book drop will be built by Mr. Canterberry.  He will present us with a material list and we will give him the money for that and then pay for the book drop in full when it is finished.  Michigan Municipal League sent a form requesting information on how any accident in the library is reported.  A form is already available for that purpose and will be sent to the MML.  We received the MML magazine that will be placed on file.  We received conformation that Mr. Bob Joba from Consumers Power will be doing the energy audit on April 11, 2003.  The girl scout troop leader ask about the troop doing the flowers at the library entrance again.

 

MINUTES:  A motion was made by S. Thomas , seconded by V. Morningstar to approve the minutes of  March 12, 2003.   All yeas.

 

LIBRARIAN’S REPORT:  Christine is now working at headquarters.  The new librarian is Mary Jane Keep, she will start her training on April 24, 2003.  Pat Peterson presented the use numbers for the library patrons.

 

BILLS:  A motion was made by V. Morningstar, seconded by S. Thomas to pay the bills in the amount of $3,027.08.  All yeas.

 

TREASURER’S REPORT:  A motion was made by D. Turnbow, seconded by S. Tomas to approve the treasurer’s report of March 31, 2003.  All yeas.

 

CUXTODIAN’S REPORT:  Roof is leaking over the entrance doors.  Will have Tony Mckerchie or Bob Palmer look at the building to inspect the leak and set up the repairs.  Brian has given keys to the librarian.

 

COMMITTEE REPORT:  None

 

OLD BUSINESS:  Bike rack has been installed at the back door of the library.  S. Thomas gave us the amount of the elevator repairs that were paid by the library for 2002/2003 budget period.  They amounted to $2,200.26.

 

NEW BUSINESS:  A motion was made by V. Morningstar, seconded by S. Thomas to approve the budget of $39,100.00 for the 2003/2004 fiscal year.  Roll call vote:  S. Thomas, yes; V. Morningstar, yes;

S. Vuillemot, yes; C. Fox, yes; D. Turnbow, yes; M. Zinn, absent.  Motion carried.  J. Tufford requested to do the mowing again for the summer.  He mows the lower section to the creek and the back of the parking lot and the west side of the driveway.  He will charge $60.00 per mowing and mow when the grass needs to be cut.  Motion by S. Vuillemot , seconded by D. Turnbow to approve J. Tufford doing the mowing for the library at $60.00 per mow for the 2003 summer season.  All yeas.  C. Fox thanked V. Morningstar for his service on the library board and wished him well.

 

ADJOURNMENT:  Motion by V. Morningstar, seconded by S. Vuillemot to adjourn meeting at 6:25 p.m.  All yes.

 

NEXT MEETING WILL BE HELD ON MAY 14, 2003 AT 5:30 P.M.

 

                                                                   Respectfully Submitted,

 

 

 

                                                                   Sandra Vuillemot