CLIO AREA LIBRARY BOARD MEETING

MARCH 12, 2003

 

The meeting was called to order at 5:30 p.m. by President Mike Zinn.  Those also present were Sue Thomas, Sandra Vuillemot, Carmon Fox, Debora Turnbow, Verlon Morningstar, custodian Brian Vuillemot.  Those absent were Pat Peterson, the library representative.

 

COMMUNICATIONS:  We received more forms from the Community Foundation for the grant.  M. Zinn and S. Thomas will fill them out and mail them.  We received the Michigan Municipal League magazine and a letter telling us the new address of Beasum Doors.  They will be filed.  We will be receiving $1,300.00 from United Way. 

 

APPROVAL OF MINUTES:  Correction to the minutes of February 12, 2003.  We welcome Verlon Morningstar as the new representative for the City of Clio.  He will be replacing J. Kelly Luggar.  We wish to thank J. Luggar for his many years of fine service to the Library Board.  A motion was made by C. Fox and seconded by S. Thomas to approve the corrected minutes of February 12, 2003.  All yeas.

 

LIBRARIAN”S REPORT:   None

 

APPROVAL OF BILLS: Discussion was held concerning the $657.24 bill submitted by B & D Elevator.  Motion was made by V. Morningstar, seconded by C. Fox to approve the bills in the amount of $3,003.52 and have M. Zinn look at the bill from B & D Elevator and if he sees the bill needs to be paid he has the motion for approval.  All yeas.

 

APPROVAL OF TREASURER’S REPORT:  Motion was made by V. Morningstar, seconded by S. Thomas that the budget for 2003/2004 will remain at the same amount as the current budget and the percentage of participation by the governmental units will remain the same.  All yeas.  Motion was made by V. Morningstar, seconded by S. Thomas that for the 2003/2004 budget period, the library board should no longer be responsible for the elevator repairs.  Discussion was held and it was agreed that the senior center is the only user of the elevator and should therefore be responsible for the repairs.  All yeas.

 

CUSTODIANS REPORT:  Vacuum is now at Spanglers for repair.  The other light that needs to be repaired is in the back hall.  S. Thomas will contact Power Source so it can be replaced.

 

COMMITTEE REPORT:  None

 

OLD BUSINESS:  The bike rack for the front of the library is going to be donated by an anonymous donor.  The book return will be built by Dale Canterberry using the United Way funds.  S. Thomas has contacted Consumers Energy to see is they can do the energy audit we need for the grant.  They no longer do these audits, so S. Thomas contacted Mr. Gallerger about doing an audit and she has not received an answer from him yet.  We have $2,500.00 in the grant for the audit and the lowest bid at this time is $3,500.00.  A motion was made by M. Zinn, seconded by C. Fox to approve the expenditure of $500.00 for the deposit on the audit.  All yeas.

 

NEW BUSINESS:  None

 

ADJOURNMENT:  A motion by V. Morningstar, seconded by S. Vuillemot to adjourn the meeting at 8:30 p.m.  All yeas.

 

THE NEXT MEETING WILL BE HELD ON APRIL 9, 2003 AT 5:30 P.M.             

 

                                                                        Respectfully Submitted,

 

 

 

                                                                        Sandy Vuillemot