CLIO AREA LIBRARY BOARD MINUTES

DECEMBER 15, 2004

 

 

The meeting was called to order at 5:37 by President Mike Zinn.  Those present were Mike Zinn, Sandra Vuillemot, Sue Thomas, Tom Yost to substitute for Sue Smith,  custodian Brian Vuillemot, library representative Pat Peterson, and librarian Andrea Shacks.  Those absent were Sue Smith and the new Thetford member. 

 

COMMUNICATIONS:  A letter from the Community Grant listing a new contact.  Information concerning Excel spead sheets.  All information will be filed.

 

MINUTES:  Motion by S. Thomas to approve the minutes of November 10, 2004, seconded by S. Vuillemot.  All yeas.

 

LIBRARIAN’S REPORT:  Andrea reported that the programs have been well attended, especially the Native Indian Dance program, and the Dinosaur Dig program.  Circulation is still up, approximately 67% for the year.  Pat Peterson will have figures for year end next month.  The Teen Area will be dedicated on January 22, 2005, and the Teen Committee is working to present a Poetry Program.  A woman reported falling on the ice on the sidewalk this evening.  Andrea made out an accident form and gave it to S. Thomas to file.

 

BILLS:  Motion by S. Vuillemot to approve the bills in the amount of $1,858.57, seconded by S. Thomas.  All yeas.

 

TREASURER’S REPORT:  Motion by S. Thomas to approve the Treasurer’s Report of November 30, 2004, seconded by S. Vuillemot.  All yeas.

 

CUSTODIAN’S REPORT:  The new lights are all in and everything is brighter.  Brian has the old bulbs, about 200 of them, that are still usable.  M. Zinn and S. Thomas will check with the respective areas to see if they use that type of bulb in their buildings.  When the alarm was not working properly Brian checked and it showed “low voltage” and when he followed the directions to correct the problem is just went back to “low voltage”.

 

COMMITTEE REPORTS:  None

 

OLD BUSINESS:  M. Zinn still needs to speak with Tony McKerchie  about a light and pole at the back of the parking lot.  Because of more usage of the library, more of the parking lot is being used for parking.

 

NEW BUSINESS:  Andrea ask about having a new circulation desk that will give them more working space.  S. Thomas will contact Dale Canterberry to talk to Andrea about what she would like, if he is interested in building the desk.  Concerning the audit, M. Zinn will do some homework so we can adopt a capitalization policy for fixed assets.  S. Thomas is now opening the bank statements and checking the checks before they go to bookkeeping.  The audit will rest for one month so the board members have a change to look it over.  Concerning the alarm system,  we pay Silent Sentry Alarm Service $180.00 to monitor our alarm, but when we tried to contact them when we had the problem with the alarm they did not return S. Thomas’s calls.  S. Thomas has called for bids for a new alarm company.  The only one that has replied so far is ADT with a bid of $192.00 for set-up and $539.00 per year for monitoring.  S. Thomas will try to get some more estimates.  The election of officer’s will rest until next month when more of the board members are present.

 

ADJOURNMENT:  Motion by S. Vuillemot to adjourn the meeting at 6:12 p.m., seconded by S. Thomas.  All yeas.

 

THE NEXT MEETING WILL BE HELD AT 5:30 P.M. ON JANUARY 12, 2005..

 

                                                                                                                Respectfully Submitted,

 

 

 

                                                                                                                Sandra Vuillemot, Secretary