CLIO AREA LIBRARY BOARD TRUSTEE MEETING

MARCH 9, 2005

 

 

The meeting was called to order at 5:30 p.m. by President Mike Zinn .  Those present were Mike Zinn, Sue Thomas, Sandra Vuillemot, Ethel Howell, Sue Smith, custodian Brian Vuillemot, library representative Pat Peterson and guests Bob Smith and Chuck Howell.  The librarian Andrea Shacks was absent.

 

COMMUNICATIONS:  Michigan Municipal League Magazine.

 

MINUTES:  Correction to the minutes, had Brain instead of Brian.  Motion by S. Smith to approve the minutes of February 9, 2005, seconded by E. Howell.  All yeas.

 

LIBRARIAN’S REPORT:  The biggest problem seems to be with the renters of the upstairs.  They took the janitors door off of the hinges, kids were playing in the elevator, going up and down with no adult present, and the loud music is a problem in the library.  If the rentals are going to continue, a representative of the Senior Center needs to be present during the rental.  Brian still needs a key for the upstairs doors in the case of an emergency.  The desk measurements have been taken for new desk. 

 

BILLS:  Motion by S. Vuillemot to approve payment of the bills in the amount of $3,919.72, seconded by S. Smith.  All yeas

 

TREASURER’S REPORT:  Motion by S. Thomas to approve the Treasurer’s Report of February 28, 2995.  All yeas.

 

CUSTODIAN’S REPORT:  Brian purchased a Hoover Wind Tunnel vacuum cleaner for $200.00.  It works real well.  The parking lot is cracking real bad and will need repairing soon.  Repairs have been made to the roof where it was leaking.  The Senior Center has asked for some salt to be put by the back door.  Brian will put a bucket of salt there so the Senior Center can spread it when needed.

 

COMMITTEE REPORT:  None

 

OLD BUSINESS:  City has been told about the repairs that the parking lot needs.  S. Thomas reported that she still has not received any calls back from Wolverine or Guardian.  Eric from Alliance submitted a bid for $29.95 per month and $749.00 to change the system.  Eric is local.  APT would be charging $192.00 for updates, $539.00 annually and $35.00 per month for monitoring.  S. Smith moved to accept the estimate from Alliance but leave out the sensors, and to authorize sending the check for half. seconded by S. Thomas.  All yeas.  The estimate of $8,040.00 has been received for the cost of the new librarian desk.  Before a decision is made more estimates will be requested.  M. Zinn will speak to Bill oval.  E. Howell with contact a cabinet maker in Otisville, and B. Vuillemot will contact a builder in Birch Run.  All will be asked to contact Andrea for an appointment to make sure what she wants.

 

NEW BUSINESS:  The budget for 2004-2005 was readjusted from $39,100.00 to 57,000.00.  The extra money came from the Unreserved Fund Balance and covered the cost of the roof repairs, the extra due above the lighting grant, and the approximate cost of the new librarians desk.  A motion by S. Thomas to accept the adjustments, seconded by E. Howell.  All yeas.  A motion by S. Thomas to accept the new General Budget for 2005-2006, seconded by S. Smith.  All yeas.  A

motion by .S. Thomas to accept the new Building Fund Budget for 2005-2006, seconded by S. Vuillemot.  All yeas.  A motion by E. Howell to accept the new Book Fund Budget for 2005-2006, seconded by S. Thomas.  All yeas.

 

AJOURNMENT:  Motion by E. Howell to adjourn the meeting at 6:28 p.m., seconded by S. Vuillemot.  All yeas

 

NEXT MEETING WILL BE HELD AT 5:30 P.M. ON APRIL 13, 2005.

 

                                                                                    Respectfully Submitted,

 

 

 

                                                                                                                Sandra Vuillemot, Secretary