CLIO AREA LIBRARY BOARD MINUTES

APRIL 9, 2008

The meeting was called to order at 5:32 p.m. by President Mike Zinn. Those present were: Mike Zinn, Sue Thomas, Sandra Vuillemot, Ethel Howell, Sue Smith, Eileen Marshall, librarian Darwin McGuire, and GDL representative Kelly Richard. Those absent were custodian Brian Vuillemot.

COMMUNICATIONS: An invitation to the GDL 2008 Volunteer Appreciation Breakfast was received and will be placed on file.

MINUTES: A correction was brought to our attention in that Eileen Marshall’s name was misspelled. A motion by E. Marshall to approve the minutes of March 9, 2008 after correction, seconded by E. Howell. All yeas.

LIBRARIAN’S REPORT: March door count is up by almost 3000 over February, circulation is up as well but the official numbers are not in yet. On March 1^st “Ladies of the Lights” drew 16 adults, 1 child, and 1 teen. The Wii bowling tournament on March 15^th attracted 6 adults, 1 child, and 5 teens. On March 3^rd the final Storytime session was attended by 19 children and 19 adults. A cub scout visit on March 11^th drew I adult and 1 child. Upcoming events will begin April 10^th with author and master gardener Melinda Myers at 7.00 p.m. and Poet’s Café will be held on Friday April 11^th at 7.00 p.m. Published poems will be read and refreshments will follow. The summer reading program will be held from June 16^th through August 2^nd.

BILLS: A motion by S. Vuillemot to approve payment of the bills in the amount of $2,876.88, seconded by S. Smith. All yeas

TREASURER’S REPORT: A motion by E. Marshall to approve the Treasurer’s Report of March 31, 2008, seconded by S. Thomas. All yeas..

CUSTODIAN’S REPORT: Paper dispensers are needed in the upstairs bathrooms. Sue will call Mark Thompson again because he has some that were supposed to be installed. A heat diffuser fell out of the ceiling upstairs and was reinstalled by Brian. Brian will be told the extra paint for upstairs is in the storage unit in the kitchen. A Carbon Monoxide detector was installed upstairs and both furnaces stopped working. The pole of the “No Smoking” sign at the front entrance is bent and Brian will fix that. Before repairs are made to the vacuum Brian will ask if the repairs should be made or if we should replace the vacuum.

COMMITTEE REPORTS: None

OLD BUSINESS: E. Marshall reported that Randy Dodge will build the dumpster enclosure for the cost of material and no labor. A motion by E. Marshall to approve up to $500.00 for material for the dumpster, seconded by E. Howell. All yeas. Voorhies Sign gave us an estimate of $3,650.00 for the sign. We will not purchased the cover for the letters which would cost another $600.00. A motion by E. Marshall to purchase the sign from Voorhies Sign for the amount of $3,650.00 plus $250.00 for permits and the bill is to be paid in full at time of order to qualify for the 5% discount, seconded by E. Howell. All yeas. The estimate was received from Flint Glass to repair the windows in the front entry that are cloudy. A motion by S. Thomas to accept the bid of $3,997.00 material and labor to replace seven windows in the front entry with the work to be done after July, seconded by E. Marshall. All yeas. We received an estimate from Worthing’s to replace both furnaces and we will table this matter until next month as we are waiting for three more estimates. Darwin presented his wish list for repairs that need to be made in the future. Some of the items are already scheduled for repairs, others will be worked on at a later date. Six lawn care estimates have been received and discussed. A motion by E. Marshall to accept the bid of North & South for lawn care, seconded by S. Smith. All yeas.

NEW BUSINESS: At a later date we will look at the by-laws to see is any changes need to be made.

ADJOURNMENT: A motion by E. Howell to adjourn at 6:57 p.m., seconded by E. Marshall. All yeas.

THE NEXT MEETING WILL BE HELD MAY 14, 2008 AT 5:30 P.M.

Respectfully Submitted,

Sandra Vuillemot