CLIO AREA LIBRARY BOARD MINUTES

MARCH 19, 2008

The meeting was called to order at 5:32 p.m. by member Ilene Marshall. Those present were: Sandra Vuillemot, Ethel Howell, Sue Thomas, Ilene Marshall, librarian Darwin McGuire, GDL representative Kelly Richard. Those absent were Mike Zinn, Sue Smith, and custodian Brian Vuillemot.

COMMUNICATIONS: Thank You note form North & South for the snow removal contract. We received a note from the City requesting our support for the plans for the Clio Community Downtown plans. Received the Municipal League magazine and the quarterly report from American Funds.

MINUTES: A motion by I. Marshall to approve the minutes of December 12, 2007, seconded by S. Thomas. All yeas.

LIBRARIAN’S REPORT: Door Count is down a small amount and the Circulation is down 12% through February, 2008 over February 2007. Darwin feels the weather is the cause because we had such cold and snowy weather. On February 2^nd six adults, ten children, and one teen attended the Storytellers musical folktales group. Storytime with Miss Susan drew 41 children and 38 adults in the month of February. A cub scout visit on February 19^th drew three adults and four children. Up coming events on April 10^th at 7:00 p.m. Melissa Meyers a gardening expert and author will present a program and sign her book. On April 11^th the Poets Café will be held upstairs. There will be poetry readings and refreshments.

BILLS: A motion by I. Marshall to pay the bills for February 2008 in the amount of $4,400.43, seconded by E. Howell. All yeas. A motion by E. Howell to pay the bills for March 2008 in the amount of $3,437.64, seconded by I. Marshall. All yeas.

TREASURER’S REPORT: A motion by S. Thomas to approve the Treasurer’s report of January 31, 2008, seconded by I. Marshall. All yeas. A motion by I. Marshall to approve the Treasurer’s report of February 29, 2008, seconded by S. Thomas. All yeas.

CUSTODIAN’S REPORT: Brian will not be able to do the lawn mowing this summer because of his work hours. The vacuum cleaner was taken to Spanglers for repairs. Brian ordered supplies and light bulbs. He has also found some vodka bottles and beer bottles in the bathroom trash. He would like to check on setting up an account with Menards once they open to see if he can save some money on our supplies.

COMMITTEE REPORT None

OLD BUSINESS: We received estimates from Apex Sign and Voorhies Sign for the new sign out front. We have some questions that need to be answered so any action has been tabled until the April meeting. The “Thank You” letter to Gary King was read.

NEW BUSINESS: A motion by I. Marshall to approve the 2008 – 2009 budget, seconded by E. Howell. All yeas. We received a mowing bid from K & L Lawncare . The service would be for 27 weeks at $90.00 per week for a total of $2,430.00 for the season. The bid includes mowing, trimming, weed wacking, and blowing grass and debris from the sidewalks . We will request additional bids from North and South, and Clio Lawncare, before a decision is made. One of the upstairs furnaces is not working. Kelly reported to us that the GDL Director is very pleased with the redecorating that was done at the library and will see that we get good programming for the upcoming year. We listed items that need to be addressed in the future, such as some exterior painting on the building, eventually painting the library downstairs and replacing the carpet. I. Marshall will speak with Randy Dodge about the dumpster area. E. Howell spoke with Flint Glass and they will meet with Darwin on March 20^th about the repairs on some of the windows.

ADJOURNMENT: A motion by E. Howell to adjourn at 6:13 p.m., seconded by I. Marshall. All yeas

THE NEXT MEETING WILL BE HELD APRIL 9, 2008 AT 5:30 P.M.

Respectfully Submitted

Sandra Vuillemot, Secretary